Company Terms and Conditions

In this Agreement the terms:

  1. A quotation from our personal survey is provided for your information only and shall not be used by other contractors for the purpose of quoting.
  2. Any quotation or letter produced by Glow Green Ltd for an individual or company which will be used for the purpose of Civil law or common law at court will cost £250.00 plus VAT. If the work is than carried out by Glow Green Ltd this fee will not apply. By accepting the letter or quotation you agree to these terms and conditions.
  3. Client is the person or organisation to whom the invoice is addressed (whether or not the client is acting for a third party).
  4. The entire copyright of a system design is owned by Glow Green Ltd.
  5. If payment is not made in accordance with the quotation then Glow Green Ltd may withdraw services and recover damages, or, at its option, may exercise its statutory right to interest under the Late Payment of Commercial Debts (Interest) Act 1998.
  6. Any invoice issued to a client is to be paid in full by no later than the date specified on the quotation or 14 days of the date of issue.
  7. A fee of £20 (excluding VAT) will be made for each account reminder, duplicate invoice, or any other paperwork, correspondence or phone calls involved with the pursuit of a debt. This fee is non-refundable, and represents the additional time spent pursuing overdue invoices.
  8. Glow Green Ltd reserves the right to suspend ongoing services once any invoice issued to a client becomes overdue, and also reserves the right to inform the reason of this to third parties to whom this suspension of service affects.
  9. This Agreement shall be subject to and constructed according to English Law and the parties agree to accept the exclusive direction of the Courts of England.
  10. No variation of terms and conditions set out herein shall be effective unless agreed in writing by both parties.

Finance Terms and Conditions

  1. At Glow Green Limited we offer finance packages to our customers to make it easier to pay for their heating and plumbing solutions by spreading the cost over monthly instalments.
  2. We work together with our finance partners Hitachi Capital and Barclays Partner Finance to be able to offer the best package to suit our clients.
  3. 0% APR Finance is available on boiler and installation packages up to £2,000 inc VAT. If the cost of the installation package exceeds £2,000, the remainder of the balance is to be paid as a deposit. Representative Example: Package value of £3,000 with £0,500 on 0% APR finance and £1000 to be paid as a deposit. Total amount payable is £3,000.

Boiler Terms and Conditions

  1. All the terms of the contract between the Customer and the Company are contained in this document and written specifications (if any) provided to the Customer. No variation of the terms shall bind either party unless such variation is made in writing and signed by the party to be bound.
  2. The Company, having discussed with the Customer the requirements for the installation of the heating products as listed in the quotation, may need to carry out a survey to take detailed measurements and or specifications and any Contract is subject to the surveyor’s report and findings. The Company reserves the right to decline the work detailed on the Contract should its surveyor(s) think fit to do so. Should this action become necessary, the liability of the Company in these circumstances is limited to the refund of any deposit paid by the customer and these sums will be refunded immediately.
  3. Any changes in materials and/or specification from those detailed in the schedule of the quotation will only apply when supported by the Company’s amendment forms which must be signed by both parties — i.e. “The customer” and “The Company”
  4. Delivery / installation timescales are approximate and shall be deemed to commence with effect from settlement of all details of the order and receipt of payment of any deposit where applicable and are made subject to fires, strikes or lockouts and any other causes beyond the contract of the Company interfering with it’s execution or completion of the Contract. Time shall not be deemed to be the essence of the Contract. Should the Company be required to amend the scheduled Installation Date due to engineer availability, then the Company shall not be held liable to compensate for Loss of Earnings. Every effort will be made to notify you (The Customer) of any change to the scheduled Installation Date at the earliest availability.
  5. We will carry out the work during working hours Monday to Friday, but may on occasion need to use a reasonable amount of overtime to achieve completion. This may include additional days for the installation when planned. We may stipulate the number of engineers to complete the installation. However, the number of engineers is not guaranteed and only a guide, as during busy periods this may change.  It is a condition of this contract that your approval of such overtime is granted although we will endeavour to minimise any disruption or inconvenience. Should any overtime or unsociable working hours be specifically requested by you or other any special arrangements charged for and agreed in the quotation, it may be necessary for us amend the quotation. These charges will explained at the time and prior to the overtime or unsocial working hours commencing. We will need access to the relative property at all reasonable time whilst the work is being executed and would expect free use of water electricity and gas to enable us to complete the work in accordance with this Contract.
  6. Due to the Company’s policy continuous improvements, the Customer shall have the benefit of any modification the Company may make to its products and procedures albeit these changes may be made without prior notice to the Customer. All illustrations within the Company’s literature and that of its suppliers are subsequently intended as a guide only.
  7. Any concession, latitude or waiver allowed by the Company at any time shall be without prejudice by strict and full rights under this Contract and shall not prevent the Company subsequently exercising such rights.
  8. Payment of the contract balance will be automatically taken on the day of installation using the details provided at the time of booking. If the payment fails, your card will be re-attempted for the remaining balance. You have the right to remove the card details at any time and you can do this in writing or on the phone to Glow Green Limited. If you are in supply of heating and hot water and payment is not received within 7 days, Glow Green Ltd are entitled to report back to the credit reference agencies. When payments have been made to the Company’s agent or representatives, the Company must retain a copy of the contract or invoice with the payment indicated and receipted by the person of whom the payment is handed. Cheques must be made payable in favour of the Company only if remedial work is necessary, the Customer may hold a maximum of 10% of the value of the invoice until such work is carried out.Interest at 2% over Bank base rate, any overdue balance on a daily basis until payment is made. ROMPALPA CLAUSE-All goods supplied remain the property of the Company even though installed by way of a lien until fully paid for and the Company reserves the right of re-entry to remove any such goods whether fixed or otherwise, which remain unpaid for. The guarantee shall be null and void if payments are not made on the due dates and the above conditions not adhered to.
  9. If the Customer has entered into a Credit Agreement via one of the Company’s nominated finance providers, the terms of their agreement will apply as part of this Contract. If the credit agreement is later cancelled, the subject to the terms of the 1974 Consumers Credit Act the contract balance will become immediately payable. This does not affect your statutory rights. If the finance documents are not returned and you are in supply of heating and hot water, an invoice will be issued for the full installation cost minus any deposits paid at the time of booking. If you are in supply of heating and hot water and payment is not received within 7 days of the invoice date, Glow Green are entitled to report back to the credit reference agencies.
  10. In the event of suspension or cancellation of the work at the request of the Customer, or lack of instruction or delay on site caused by matters beyond the control of the Company any extra expenses thereby incurred or losses suffered shall be chargeable to the Customer along with reasonable addition for administration and overhead costs. This condition shall not be construed as to affect any statutory or common law rights of the Customer.
  11. It is the Customer’s responsibility to ensure that any licence, permit or other authority necessary for the execution of the work is obtained and that existing property boundaries are correctly defined.
  12. Whilst every care will be taken by the Company it accepts no liability for any damages to plaster work, decoration, flooring etc, which may be consequent upon the carrying out of the work detailed, unless specifically provided for in the schedule(s) in the quotation. Cuts or holes made to allow for equipment will be made good but not permanently finished or redecorated. Floor boards will be re-instated or replaced when necessary but special and/or laminated floors cannot be permanently re-fixed. Any carpets which have to be lifted will be re-laid to the best of our engineer’s ability, however we cannot be held responsible for carpets which have been nailed or glued down, It should be anticipated that an amount of re-decoration may be required and this will be the Customer’s responsibility and is not included in the price. Similarly the Company accepts no responsibility for damage which is attributable to structural defect or weakness unless such damage results from negligence on the part of the Company, it’s servants, workmen or assigns.
  13. All new central heating systems/upgrades installed carry a comprehensive 3 labour warranty from the date of installation. No guarantee can be given however on the integrity or suitability of any existing components being connected to and the Company cannot be held responsible for the failure of any such components or defects existing within any part of the original system i.e) Radiators,pumps, Pipework, Showers Taps etc.
  14. As it is necessary that all pipes are accessible we will not normally bury them in solid floors or walls and pipes will be exposed in these situations Boxing in of pipe-work is not included unless specifically detailed in the quotation. If we remove boxing, it will be down to the engineer’s discretion if the boxing is to be put back.
  15. The quotation given by Glow Green Ltd is a fixed price for the specification of the boiler installation.  The quotation does not include existing issues which we may come across during the installation with your gas, heating, plumbing or electrical system. Should we find issues with your existing system this will be noted on the Boiler Audit form after the installation. A separate quotation can be given to complete these works.
  16. Where combined boilers are supplied, hot water flow rates will be reduced if more than one tap or outlet is used simultaneously. This is not a fault and is a characteristic of most combination boilers.
  17. It is the responsibility of the Customer to ensure a suitable gas supply and meter is available to the relevant
    property. Where this is not the case the Customer will need to organise a supply via Transco or any other suitable pipeline provider. A gas meter will also be required which will need to be arranged separately with a gas supplier. Any costs incurred for the same are to be borne by the Customer and are in no way part of this Contract unless specifically included in the quotation.
  18. The price we quote does not include the cost of removing any dangerous waste materials, such asbestos, that we could not reasonably identify when we gave you your quote.
    You can call a specialist contractor to remove these dangerous materials or we may be able to arrange for them to be removed at an extra cost. When asbestos is removed you will need to produce a “site clearance for reoc cupation” certificate, which you can get from the asbestos removal company, before we continue to work at your property.
  19. The price we quote includes removing all non-dangerous materials, including your old boiler and central heating parts we replace.
  20. The Contract price quoted is subject to any changes in Value Added Tax.
  21. Our engineers may need to gain access to the property main or garage roof – if a vertical flue is installed, condensation pipe coming from loft etc. Glow Green do not hold any liability for damage to a roof if engineers have to gain access.
  22. When brickwork, stonework or other masonry has to be made good e.g . Original flue position from old boiler, we require the client to provide the necessary bricks required for making good, with the correct quantity allowed for. Glow Green will not provide the bricks for these works unless specifically outlined in the quotation provided in the quotation.
  23. On the day of completion, should our engineer not be able to commission the new boiler fitted by Glow Green Ltd, due to a existing problem with the system, including: valves, controls, electrics and gas, a commissioning charge of £110 plus VAT will be applicable. A Glow Green engineer will need to revisit the property in order to commission the boiler.
  24. Unless it is otherwise stated in the quotation and schedule of works, Glow Green LTD will connect onto your home’s existing electrical system. If the boiler location is changed as part of the schedule of works, then a new fused spur may be required. This quotation does not include the installation of a new fused spur, unless specifically stated. In the event that there is no fused spur present, the boiler will be commissioned on a temporary supply and it will be the home-owner’s responsibly to upgrade the electrical supply to meet current regulations.
  25. If the boiler is to be installed in the loft or at another high location, it is the customers responsibility to install any relevant accessibility parts such as fixed loft ladder, lights, fixed surface/platform, hand rails etc.

General

As part of responsibility as Gas Safe Registered engineers, we are required to connect any gas appliance to a gas supply that is safe and sound. Consequently we will need to carry out a gas soundness test on the first of the installation of any new boiler or heating system.

Should be any leak or defect within the existing gas pipe work we would have no alternative but to condemn the supply, or take steps to make the supply safe as necessary or re-pipe the supply prior to the installation work being carried out. Although a rare occurrence, any such work is totally unforeseen and may have to be an extra amount to that shown in the quotation. The cold water flow rate shown in the quotation is measured using a flow measuring device in litres per minute at the time of the initial visit by our Sales Advisor. Flow rates can fluctuate depending on the age and condition of the water supply and the time of day the reading is taken. When brickwork, stonework or other masonry has to made good e.g .Original flue position from old boiler, we are unable to provide a match for the existing materials due to restrictions on availability and effects of weathering over the years. Whenever possible we will endeavour to provide a similar finish. Should a Customer wish to provide his/hers own materials for matching purposes, we will make allowance in the calculations of the price agreed in the quotation.

Boiler and Component Guarantee

The boiler guarantee is given direct from the boiler manufacturer — this is usually a parts and labour guarantee. The guarantee on external components such as a programmer supplied and fitted by Glow Green LTD, are only covered by a parts guarantee, labour will not be included as the manufacturer do not cover labour.

The boiler must be serviced yearly by a Gas safe/OFTEC engineer, to maintain the guarantee. Glow Green will set your guarantee up with the selected manufacturer.

  1. All Worcester Bosch boilers installed by Glow Green Ltd are covered by the manufacture guarantee for the first 5 years. Only Worcester Bosch Group and Glow Green ltd are authorized to work on the appliance during this time. (Authorisation may be given for work to be carried out on a case by case basis).
  2. For Valliant Boilers installed by Glow Green Ltd the manufactured back guarantee is as follows: Ecotec Plus model: 8 Year Manufacturer Backed Guarantee   Ecofit Pure models: 7 Year Manufacturer Backed Guarantee   Ecotec Pro Models: 6 Year Manufacturer Backed Guarantee.
  3. For Ideal domestic boilers installed by Glow Green Ltd are covered by the manufacture back warranty of 5 years.
  4. For Volkera domestic boilers installed by Glow Green Ltd are covered by the manufacture back warranty of 5 years.

 

Glow Green 12 year warranty

The below terms and conditions refer to the optional 12 year parts and labour warranty, from date of installation. This is only available to customers who had their boiler installed by Glow Green ltd, and who opted to have a Worcester Bosch boiler installed. Policy includes Gas, LPG and excludes oil boilers.

  1. Glow Green will complete the Benchmark commissioning checklist in full at the time the boiler is installed. This checklist must be made available to Glow Green if we ask and is found at the back of the installation instructions.
  2. A magnetic filter must be installed on the date of installation and cleaned every 12 months.
  3. The flue system is only covered for 12 months after the installation date.
  4. In order to obtain a complete full 12 years, warranty the homeowner must agree to use Glow Green ltd (Glow Care 100) for the full service obligation of the appliance and system. This involves the appliance being serviced within every 12 months by Glow Green ltd (covered under Glow Care 100). It is the homeowner’s sole responsibility to book in this service with Glow Green ltd within this timescale.
  5. If the boiler breaks down, we may ask you to pay us a deposit before we visit you to repair it. We will return the deposit in full if we find a fault that is covered by this warranty. We may keep the deposit if we cannot access your property at the time we had arranged with you to visit or we find other conditions of this warranty have not been met. A responsible adult must be at the property to give our engineer access to the boiler.
  6. Glow Green ltd will not accept liability or responsibility for any fault found on the existing heating system not forming part of the appliance or any fault arising from causes other than the original manufacturing defects or workmanship. A charge will be made for any reoccurring call outs relating to the exclusions mentioned, chargeable at Glow Green ltd’s current normal working hours and emergency out of hours (£72 normal working hours and £144 emergency out of hours). Prices inc. VAT at 20%.
  7. Glow Green ltd cannot be held responsible for any damage that may arise due to adverse weather conditions such as frozen condensation outlets, storms, floods or rainwater down the flue.
  8. Glow Green ltd reserve the right to cancel any service and maintenance contract if a homeowner does not keep up with the services and maintenance recommendations made by Glow Green ltd engineers at any point during the 12 years.
  9. Your warranty will be void if you interfere with the heating systems in any way, including draining down the system.
  10. Any decisions made by Glow Green ltd are final and not subject to change.
  11. Should there be a pay increase in the service contract (Glow Care 100 and 200); Glow Green Ltd will notify you 1 month before collecting the payment.
  12. Boiler Servicing will usually be carried out during the period April to August inclusive. Glow Green ltd will not be obliged to carry out a service outside of this period as breakdown calls will be given priority. All servicing work is carried out during normal working hours Monday to Friday. Where a condensing boiler is installed and the efficiency of the boiler be found to be reduced predominantly caused by fouling of the heat exchanger Glow Green ltd reserve the right to charge an additional cost to the standard service rate, Including charges for additional consumables.
  13. Glow Green ltd may not be held responsible for any delay in provision of spare parts by suppliers and thus no compensation is payable should this occur. Glow Green ltd may supply and fit replacement parts and components which are adequate but not the same as defective parts.
  14. This warranty only relates to the boiler and integrated controls, not to any connected system or accessories such as time switches, thermostats, motorised valves, external pumps, external expansion vessels and so on.
  15. Any repair carried out under the terms of this warranty does not extend the warranty beyond its original period.
  16. This warranty only applies to boilers bought in and used in the United Kingdom, Republic of Ireland, Isle of Man or the Channel Islands.
  17. Engineers will not carry out repairs if they think accessing the boiler would be a risk to health and safety.
  18. If your boiler is in a cupboard, there must be enough room for the engineer to work (the minimum area as set out in the installation instructions). We will not accept responsibility for removing cupboards, kitchen units, trims and so on to gain access for repairs.
  19. This warranty does not in any way affect your statutory or legal rights.

This warranty does not cover the following.

  1. Boilers installed within mobile leisure accommodation vehicles (LAVs) e.g. boats, caravans.
  2. Products that have been moved from their original place of installation.
  3. Costs of each annual service, including parts such as seals or electrodes replaced at this time.
  4. Any repair that is needed as a result of anything other than a fault to the boiler or failure of the boiler itself.
  5. Any damage, whether accidental, negligent, malicious or otherwise. Damaged appliances should not be installed.
  6. Theft or attempted theft.
  7. Any fault or failure in the heating system to which the boiler is connected.
  8. Any other costs or expenses caused by, or arising as a result of, a repair.
  9. Any damage caused by hard water scale deposits or sludge resulting from corrosion.
  10. Any problems caused by inadequate supply of services such as electricity, gas or water to the property.
  11. Boilers which have not been:
    • the requirement to clean the system and add corrosion inhibitor in line with BS7593:1992); or
    • maintained strictly in line with the maintenance instructions supplied with them.

For more full details on Glow Care 100 or to download a full copy of the contract visit https://www.glowgreenltd.com/glow-care/

Notice of Right to Cancel

You (The customer) have the right to cancel this contract if you wish. This right can be exercised by delivering, or sending notice to at any time within the period of 14 days starting with the date of receipt of this notice. The notice of cancellation is deemed to be served as soon as it is posted or sent or in the case of electronic communication from the day it was sent. If work on the above contract has begun, with your written agreement, before the end of the cancellation period. You may be required to pay for any goods or services supplied. Any related credit agreement will automatically be cancelled if the contract for goods and services is cancelled. You may wish to use the cancellation form provided below: If you wish to cancel the contract you must do so in writing and deliver personally or send (which may be electronic mail) this to the person named below.

Cancellation Rights

You are able to cancel your installation and receive a full refund up to 14 days after payment is made. After 14 days, Glow Green Ltd will retain £500 for the materials and services provided. If you have arranged a loan agreement with one of our Finance Corporate Partners, you are within your legal rights to cancel your loan agreement at any time within 14 days of signing the loan agreement, which must be given in writing to Glow Green Ltd. However, if the installation has commenced  within this time, your will become immediately liable to settle the full installation costs.

Complaints

Occasionally circumstances arise where problems can occur, giving rise to complaints. If you wish to make a complaint to us concerning our performance and failure of our obligations under the terms of this Contract you must email us at [email protected] setting out details of the complaint and we aim to respond in 14 days up to a maximum of 8 weeks.

Where we cannot resolve any complaints using our own complaints procedure, we use Dispute Resolution Ombudsman Ltd for dispute resolution. In the unlikely event of a complaint arising and you wish to refer the complaint to this service, please contact the Dispute Resolution Ombudsman on 0333 241 3209 or [email protected]